My Content » Media Manager

Link: https://support.brilliantdirectories.com/support/solutions/articles/12000000876

The Media Manager keeps the images, documents and fonts used on the website and in emails in one library. It is found at My Content » Media Manager.

Within the Media Manager, the administrator can:

The Media Manager Page

The Media Manager page with its tabs, New Folder and Upload buttons, type filter and search, sort menu, view buttons, Supported line and folders numbered 1 to 8.

  1. My Library holds the website's own files. Free Stock Photos searches free stock photo sites and imports a photo into the library.
  2. New Folder creates a folder inside the folder that is open.
  3. Upload adds files from the computer to the folder that is open.
  4. The type filter (All Types) shows only one file type, and lists the types the library holds. Search all folders finds files by name in every folder.
  5. The sort menu orders the files: Newest First, Oldest First, Name A to Z, Name Z to A, Largest First or Smallest First.
  6. These buttons hide or show the folders, and switch between the grid view and the list view.
  7. The Supported line lists the file types that can be uploaded and the largest file size allowed.
  8. Folders. A folder marked Custom was made by an administrator and can be renamed, moved or deleted. A folder marked System is used by the website itself (see System Folders below).

Uploading Images & Files

  1. Open My Content » Media Manager, and open the folder the files should go in (or stay in My Library).
  2. Click Upload, select one or more files and click Open. Files can also be dragged from the computer and dropped anywhere on the library.

Each new file shows a check mark (Just Uploaded) in the library. Up to 200 files can be uploaded at a time.

The file types accepted by the Media Manager are:

  • .csv
  • .doc
  • .docx
  • .eot
  • .epub
  • .gif
  • .ico
  • .jfif
  • .jpeg
  • .jpg
  • .json
  • .otf
  • .pdf
  • .png
  • .ppt
  • .pptx
  • .rtf
  • .svg
  • .tsv
  • .ttf
  • .txt
  • .vcf
  • .webp
  • .woff
  • .woff2
  • .xls
  • .xlsm
  • .xlsx
  • .xml

Each file can be up to the size shown on the Supported line (for example, 50 MB). Any other file type, such as a script or web page file (.php, .html), is refused with a message, and so is an SVG image that contains a script.

File names on upload.
Spaces and extra dots in a file name become dashes, and symbols such as parentheses are removed. When the folder already holds a file with the same name, the new file is saved with _1 (or the next free number) added to its name, so the existing file is never replaced.

Photos uploaded to the website, whether by an administrator in the Media Manager or by a member through the site, have their location (GPS), camera details and other hidden information removed when they are saved. This applies to JPEG, PNG and WebP files. The picture itself is not changed, and its rotation setting and color profile are kept, so phone photos still show upright. Other file types, and photos uploaded before this change, are left as they are.

Finding Files

The bottom of the Media Manager library showing the line Showing 25 of 96 next to the Load More button.

  • A folder shows its first 25 items. Showing 25 of 96 at the bottom of the library gives the total, and Load More shows 25 more each time it is clicked. The line and the button disappear once every item in the folder is showing.
  • Typing in Search all folders lists every matching file in the library, with the folder each one is in. This Folder narrows the results to the open folder, and Clear Search returns to the folder.
  • Hovering over a file shows its dimensions and size, and quick buttons to enlarge, copy, download or open it.

File Details

Click a file to open its details panel.

The details panel of an image, with its quick buttons, its dimensions, size, date, type and URL, and the Rename File, Move File and Delete File buttons numbered.

  1. Enlarge shows a bigger preview. Copy Image copies the image itself, ready to paste. Copy Link copies the file's full address. Download saves the file to the computer, and Open opens it in a new browser tab.
  2. The file's Dimensions, Size, Uploaded date, Type and URL. The button at the end of the URL copies the address.
  3. Rename File, Move File and Delete File. Move File opens a list of folders to move the file into; a file can also be dragged onto a folder.

Working With Several Files

Two ticked files in the Media Manager and the selection bar with Select All, Cancel, Select Action and Continue.

  1. Tick the box on each file (or folder) to work with. Select All ticks every item in the folder.
  2. Choose Download, Move or Delete from Select Action and click Continue.

Several files download together as one zip file, built in the browser (on a computer, up to 200 files and 250 MB per download). Folders cannot be downloaded.

System Folders

The member_uploads and stock_temp_images folders are marked System. The website creates and reads them by name, so they and the folders inside them cannot be renamed, moved or deleted, and no new folders can be made inside them. Files inside them can still be uploaded and deleted.

The member_uploads folder opened and marked System Folder, with the notice that only uploading and deleting files is allowed there.

Important Note

Files in the Media Manager are often used on web pages, in posts, in emails and in settings such as the logo. Renaming, moving or deleting a file that is in use breaks the image or link wherever it appears, so check where a file is used before changing it.